The Law states that governors control the use of the school premises outside normal school hours, but must comply with any directions given by the Local Authority.
The Local Authority has a legal requirement placed on them to provide accommodation for certain bodies, i.e. community language classes, as outlined in Section P of the HCC Property Matters guide.
The governors of Brookmans Park School are keen to promote the Local Authority policy in encouraging the community use of school buildings and facilities.
Daily control of school lettings is the responsibility of the Headteacher (and the Office Manager), who is authorised to negotiate fees within the limits determined by the Governing Body.
The Financial Administrator is responsible for maintaining records for each organisation / individual hiring the premises.
The governors determine their own charges for all lets outside the Free Letting Scheme* taking into consideration basic running costs, e.g. heating, caretaking and cleaning, etc. These rates are reviewed by the Resources Committee on an annual basis, usually as part of the budget setting process, and the new rates approved through the Governing Body as recorded in their minutes. The new rates are normally implemented from the start of each academic year.
The school is expected to apply the governor-approved rates for all hirers to the school. However, to promote community use, the Head teacher may use their discretion to give a discount to certain hirers. This must be discussed with the Head teacher prior to agreement and details recorded with the hirers records.
One off hire charges must be fully paid in advance of each session of hire
Hourly Hire Charge Rates for 2017/18 (April to March) – adult classes
|Facility||Hourly Hire Charge|
|Kitchen (use of facilities)||£21|
|Playing field (inc pitches)||£16|
For new customers a deposit of £50 will be included to cover any additional cleaning costs or damage. Following a satisfactory hire the deposit will be returned.
* A rate set by Hertfordshire will be reimbursed to the school when the school provides a Free Let to any organisation for which the County Council has an obligation to provide accommodation, i.e. Parish Council meeting: where they have no suitable room of their own and Local authority meeting to fulfil statutory functions.